A complete guide to financial software 2025 for effective financial management

  • Money transfer
  • Finance tools

With the right financial software and digital tools, companies can not only reduce costs but also simplify internal processes and use resources more efficiently. Modern financial management software forms the foundation for transparent and legally compliant financial administration.

What is financial software?

Financial software is a general term for cash management automation systems that simplify and secure finance-related processes within a company. It can be installed locally or operated as a cloud-based solution and is available either modularly or as an all-in-one package, depending on the company’s needs.

  • Accounting: Automated recording and processing of income, expenses, depreciation, and more.
  • Invoicing: Creation, delivery, and tracking of quotes and invoices, including dunning processes.
  • Payroll & salary processing: Calculation of wages, payment of social security contributions, and fulfillment of statutory reporting obligations.
  • Financial reporting: Preparation of balance sheets, profit and loss statements, and custom evaluations.
  • Asset management: Management of company assets, investments, and provisions.
  • Payments & bank integration: Integration of bank accounts, execution of payments, and automatic bank reconciliation.
  • Corporate credit card expense management: Digital recording, verification, and approval of employee expenses, including mobile receipts.

Types of financial software

Financial management software varies depending on the area of application, functionality, target audience, and specific business requirements.

CategoryAccountingFinancial managementTaxBudgeting & ForecastingExpense managementERP systems
DescriptionManagement of transactions and preparation of financial statementsStrategic planning, control, and oversight of company financesDigital handling of tax obligationsPlanning and analysis based on historical and current dataRecording and control of business expenses and reimbursementsComprehensive software solution including finance
Target audienceSMEs, freelancersCFOs, controllers, finance departmentsSelf-employed, SMEs, tax advisorsCEOs, controlling, managementHR, accounting, project managersMedium to large enterprises
Main functionalitiesReceipt capture, balance sheet, P&L, VAT, DATEV exportCash flow management, financial planning, KPI reportingTax returns, ELSTER, deadline monitoringScenario analysis, forecastingExpense approvals, card payments, budget limitsIntegration of accounting, procurement, inventory, HR, CRM, etc.
BenefitsTime savings, legal compliance, automationBetter financial control, decision supportAutomation, fewer errors, deadline compliancePlanning reliability, early warning systemsCost control, transparencyCentralised data, process optimisation, scalability
DrawbacksLimited functionalityComplex setup, higher costDependent on current tax lawsHigh dependency on data qualityRequires employee discipline, needs integrationComplex implementation, steep learning curve

Accounting software

Accounting software supports businesses in recording and managing all financial transactions. It forms the basis for annual financial statements, enables VAT pre-filings, and helps ensure compliance with legal requirements. Many solutions also offer pre-configured chart of accounts, DATEV export, and automated workflows. For small companies, accounting software is often the first step toward digitalisation.

Financial management software

These solutions go beyond traditional accounting and offer functions for strategic financial control. This includes, among others, cash flow analysis, KPI monitoring, and liquidity planning. Financial management software is especially suitable for medium-sized businesses with multiple locations or international payments.

Tax software

Tax software enables companies to manage their tax obligations digitally. From VAT filings and corporate tax returns to electronic communication with tax authorities via ELSTER, modern tools cover all relevant processes. Many providers integrate plausibility checks and digital assistants to help avoid errors and meet deadlines.

Budgeting and forecasting software

These tools help businesses set financial goals and create realistic forecasts. They use historical and current data to identify trends and simulate possible scenarios. This way, the financial software supports management decisions and enables early detection of deviations.

Expense management software

These programs focus on controlling business expenses – from employee reimbursements and corporate card payments to supplier invoices. They offer centralized dashboards and mobile receipt capture to help businesses maintain oversight while increasing transparency for internal and external audits.

ERP systems (Enterprise Resource Planning)

ERP systems integrate all business processes, including procurement, inventory, HR, and financial accounting. The built-in financial software is tightly connected with other departments and provides key figures for overall business management. However, implementation is complex, making ERP systems more suitable for medium to large enterprises.

Financial Software Trends 2025

Digitalisation continues to advance – and with it, the capabilities of financial software. For 2025, four key trends are emerging:

Artificial Intelligence

AI-powered financial software takes over repetitive and manual tasks such as receipt recognition, categorisation, and expense pattern analysis. For example, receipts can be uploaded and booked directly via smartphone – without any manual input. In addition, AI-driven systems provide real-time financial analytics, detect anomalies or risks early, and support controllers in fraud detection.

Increased adoption of SaaS solutions

More and more companies are shifting to Software-as-a-Service (SaaS) models. The reasons are clear: SaaS solutions offer flexible and scalable access to modern financial tools without the need to manage infrastructure.
To address common concerns, providers are increasingly focusing on higher security standards, automated data migration, and seamless integrations. In Europe, there is a clear trend toward regional providers who are subject to strict EU data protection and compliance regulations.

Process automation

Routine tasks such as receipt entry, dunning processes, or payment reconciliation are becoming increasingly automated. This not only boosts efficiency but also reduces the potential for errors.
Especially for SMEs with limited resources, automation significantly improves financial management – without increasing operational costs.

Fintech-based financial software

Fintech companies are increasingly developing their own integrated software solutions. These are popular among businesses due to their ease of use combined with high functionality. As a result, simple tools for payments, expense management, and invoicing are emerging – tasks that previously required extensive manual effort.

How Fintech is transforming the financial software landscape

Fintech providers are revolutionising the way businesses manage their financial processes. Many solutions offer seamless integrations with ERP, accounting, and e-commerce systems. This allows local payment methods, multi-currency accounts, virtual IBANs, or corporate debit cards to be embedded directly into existing business workflows.

Cross-border payments in particular benefit from these integrations: they are automatically initiated, processed, and recorded – faster, cheaper, and with less manual effort.

In addition, modern software features enable the automation of traditional accounting tasks: transactions are tagged intelligently, receipts are automatically recognised and categorised, and payment reconciliations run in the background. This saves time, reduces the risk of errors, and provides a real-time, transparent financial overview that supports informed and strategic decision-making.

amnis: The modern CFO stack for cross-border finance

amnis offers a modern, digital platform that simplifies international money transfers for SMEs and globally active companies alike, using multi-currency accounts and local payment rails to make cross-border transactions faster, easier, and more cost-efficient.

With fully digital onboarding and 24/7 self-service access, users can manage their financial processes independently – no paperwork, no waiting.

Seamless integrations with popular tools like bexio, Google Pay, Apple Pay, and more, along with automated expense management, reduce manual work for finance teams and minimise errors.

Key features at a glance:

✓ Numerous integrations (e.g. bexio, Exact Online, ABRA Gen, and more)
✓ Full API access for automated workflows
✓ Automatic categorisation and matching of invoices
✓ Multi-currency debit cards for the entire team
✓ Free payments to the UK, US, Switzerland, and across the EU
✓ Real-time access to currencies, payments, and balances

Visit our website to discover how amnis can help you digitise and optimise your international financial processes.

Set up your free demo account today to start benefiting from the full platform.

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Elena Tankovski
As a senior content writer at amnis, I keep SMEs informed with updates on topics like the FX market, international business and the latest news through our blog and FAQ page.
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