A complete guide to financial software 2025 for effective financial management
- Money transfer
- Finance tools
With the right financial software and digital tools, companies can not only reduce costs but also simplify internal processes and use resources more efficiently. Modern financial management software forms the foundation for transparent and legally compliant financial administration.
What is financial software?
Financial software is a general term for cash management automation systems that simplify and secure finance-related processes within a company. It can be installed locally or operated as a cloud-based solution and is available either modularly or as an all-in-one package, depending on the company’s needs.
- Accounting: Automated recording and processing of income, expenses, depreciation, and more.
- Invoicing: Creation, delivery, and tracking of quotes and invoices, including dunning processes.
- Payroll & salary processing: Calculation of wages, payment of social security contributions, and fulfillment of statutory reporting obligations.
- Financial reporting: Preparation of balance sheets, profit and loss statements, and custom evaluations.
- Asset management: Management of company assets, investments, and provisions.
- Payments & bank integration: Integration of bank accounts, execution of payments, and automatic bank reconciliation.
- Corporate credit card expense management: Digital recording, verification, and approval of employee expenses, including mobile receipts.
Types of financial software
Financial management software varies depending on the area of application, functionality, target audience, and specific business requirements.
| Category | Accounting | Financial management | Tax | Budgeting & Forecasting | Expense management | ERP systems |
|---|---|---|---|---|---|---|
| Description | Management of transactions and preparation of financial statements | Strategic planning, control, and oversight of company finances | Digital handling of tax obligations | Planning and analysis based on historical and current data | Recording and control of business expenses and reimbursements | Comprehensive software solution including finance |
| Target audience | SMEs, freelancers | CFOs, controllers, finance departments | Self-employed, SMEs, tax advisors | CEOs, controlling, management | HR, accounting, project managers | Medium to large enterprises |
| Main functionalities | Receipt capture, balance sheet, P&L, VAT, DATEV export | Cash flow management, financial planning, KPI reporting | Tax returns, ELSTER, deadline monitoring | Scenario analysis, forecasting | Expense approvals, card payments, budget limits | Integration of accounting, procurement, inventory, HR, CRM, etc. |
| Benefits | Time savings, legal compliance, automation | Better financial control, decision support | Automation, fewer errors, deadline compliance | Planning reliability, early warning systems | Cost control, transparency | Centralised data, process optimisation, scalability |
| Drawbacks | Limited functionality | Complex setup, higher cost | Dependent on current tax laws | High dependency on data quality | Requires employee discipline, needs integration | Complex implementation, steep learning curve |
Accounting software
Accounting software supports businesses in recording and managing all financial transactions. It forms the basis for annual financial statements, enables VAT pre-filings, and helps ensure compliance with legal requirements. Many solutions also offer pre-configured chart of accounts, DATEV export, and automated workflows. For small companies, accounting software is often the first step toward digitalisation.
Financial management software
These solutions go beyond traditional accounting and offer functions for strategic financial control. This includes, among others, cash flow analysis, KPI monitoring, and liquidity planning. Financial management software is especially suitable for medium-sized businesses with multiple locations or international payments.
Tax software
Tax software enables companies to manage their tax obligations digitally. From VAT filings and corporate tax returns to electronic communication with tax authorities via ELSTER, modern tools cover all relevant processes. Many providers integrate plausibility checks and digital assistants to help avoid errors and meet deadlines.
Budgeting and forecasting software
These tools help businesses set financial goals and create realistic forecasts. They use historical and current data to identify trends and simulate possible scenarios. This way, the financial software supports management decisions and enables early detection of deviations.
Expense management software
These programs focus on controlling business expenses – from employee reimbursements and corporate card payments to supplier invoices. They offer centralized dashboards and mobile receipt capture to help businesses maintain oversight while increasing transparency for internal and external audits.
ERP systems (Enterprise Resource Planning)
ERP systems integrate all business processes, including procurement, inventory, HR, and financial accounting. The built-in financial software is tightly connected with other departments and provides key figures for overall business management. However, implementation is complex, making ERP systems more suitable for medium to large enterprises.
Financial Software Trends 2025
Digitalisation continues to advance – and with it, the capabilities of financial software. For 2025, four key trends are emerging:
Artificial Intelligence
AI-powered financial software takes over repetitive and manual tasks such as receipt recognition, categorisation, and expense pattern analysis. For example, receipts can be uploaded and booked directly via smartphone – without any manual input. In addition, AI-driven systems provide real-time financial analytics, detect anomalies or risks early, and support controllers in fraud detection.
Increased adoption of SaaS solutions
More and more companies are shifting to Software-as-a-Service (SaaS) models. The reasons are clear: SaaS solutions offer flexible and scalable access to modern financial tools without the need to manage infrastructure.
To address common concerns, providers are increasingly focusing on higher security standards, automated data migration, and seamless integrations. In Europe, there is a clear trend toward regional providers who are subject to strict EU data protection and compliance regulations.
Process automation
Routine tasks such as receipt entry, dunning processes, or payment reconciliation are becoming increasingly automated. This not only boosts efficiency but also reduces the potential for errors.
Especially for SMEs with limited resources, automation significantly improves financial management – without increasing operational costs.
Fintech-based financial software
Fintech companies are increasingly developing their own integrated software solutions. These are popular among businesses due to their ease of use combined with high functionality. As a result, simple tools for payments, expense management, and invoicing are emerging – tasks that previously required extensive manual effort.
How Fintech is transforming the financial software landscape
Fintech providers are revolutionising the way businesses manage their financial processes. Many solutions offer seamless integrations with ERP, accounting, and e-commerce systems. This allows local payment methods, multi-currency accounts, virtual IBANs, or corporate debit cards to be embedded directly into existing business workflows.
Cross-border payments in particular benefit from these integrations: they are automatically initiated, processed, and recorded – faster, cheaper, and with less manual effort.
In addition, modern software features enable the automation of traditional accounting tasks: transactions are tagged intelligently, receipts are automatically recognised and categorised, and payment reconciliations run in the background. This saves time, reduces the risk of errors, and provides a real-time, transparent financial overview that supports informed and strategic decision-making.
amnis: The modern CFO stack for cross-border finance
amnis offers a modern, digital platform that simplifies international money transfers for SMEs and globally active companies alike, using multi-currency accounts and local payment rails to make cross-border transactions faster, easier, and more cost-efficient.
With fully digital onboarding and 24/7 self-service access, users can manage their financial processes independently – no paperwork, no waiting.
Seamless integrations with popular tools like bexio, Google Pay, Apple Pay, and more, along with automated expense management, reduce manual work for finance teams and minimise errors.
Key features at a glance:
✓ Numerous integrations (e.g. bexio, Exact Online, ABRA Gen, and more)
✓ Full API access for automated workflows
✓ Automatic categorisation and matching of invoices
✓ Multi-currency debit cards for the entire team
✓ Free payments to the UK, US, Switzerland, and across the EU
✓ Real-time access to currencies, payments, and balances
Set up your free demo account today to start benefiting from the full platform.