Company credit card for employees: Advantages and disadvantages

A company credit card for employees gives your business more flexibility for business travel and online purchases. Each card can be customised individually to set budget limits, expiration dates, and other restrictions — ensuring full security and transparency. Payments can also be automatically categorised by cost center, simplifying accounting. Whether a credit card for employees is worth it for your business is discussed in detail below.

What is a company credit card for employees?

A company credit card for employees is a payment tool issued by an employer to its staff. These cards are limited to business use and charges are billed directly to the company, so employees don’t need to pay upfront. This creates a clear separation between personal and professional spending, as employees simply charge business expenses to the card.

Company credit cards come with a wide range of benefits tailored to business needs, including admin rights, spending limits per employee or department, and detailed reporting. A credit card for employees can help cut costs, streamline expense management, and improve budget planning.

When is a company credit card for employees useful?

A company credit card for employees is useful across industries and for companies of all sizes. Businesses with fleets, such as logistics providers or taxi companies, benefit just as much as service providers and NGOs that rely on virtual or physical credit cards. For example, a credit card for employees can replace the traditional fuel card for business. They are also valuable for e-commerce companies or businesses with a purchasing department.

Cards can be issued to departments, teams, or individual employees for both offline and online purchases worldwide. Spending limits can be set for each card individually. Multi-currency cards also significantly reduce international transaction costs, as exchange rate margins are minimised or eliminated. A company credit card for employees therefore makes sense for many industries and businesses of any size that want to control and optimise staff expenses.

Advantages and disadvantages of company credit cards for employees

A company credit card for employees gives staff more flexibility on business trips or company purchases, while at the same time providing businesses with greater cost control and transparency. Cards can be issued regardless of individual credit rating.

Companies retain full administrative rights and can configure settings such as budget limits, country and merchant restrictions, expiration dates, deactivation, and more. Intuitive reporting and filtering options make expenses easy to track and simplify accounting.

A credit card for employees can be issued in both physical and virtual form. Security standards are as high as with regular credit cards and further strengthened by admin rights, which help prevent private misuse. If you opt for a multi-currency debit card abroad, you can save costs on each international transaction and benefit from favorable conversion rates.

Depending on the provider, web and mobile apps also support your team with expense reporting features like receipt uploads, and accelerate bookkeeping by exporting and importing transaction details into your accounting software.

On the downside, administrators may need time to get familiar with the system and set up the cards. Depending on the provider, extra FX and transaction fees may apply for international payments. Without limits in place, costly overdraft fees may also arise. That’s why it’s important to choose a provider with transparent pricing and features tailored to your company’s needs.

Advantages

• Full cost control
• Customisable settings per employee and department
• Available in both physical and virtual form
• Simplified expense management and accounting
• Multi-currency card
• Global payment possibilities
• High security
• Liability lies with the company

Disadvantages

• Administrators require some training and setup time
• Non-transparent extra FX fees depending on the provider
• Costly overdraft credit lines
• Limited self-service options depending on the provider

In summary, the advantages of a company credit card for employees are not limited to a specific role or department. Instead, it is a versatile tool that allows employees to submit expenses, accountants to reconcile or reimburse receipts, and logistics teams to manage business travel more efficiently. CEOs and CFOs benefit by gaining insights into their organization’s payment behavior, enabling more informed decision-making.

Full cost control and no drawbacks with the amnis multi-currency debit card

The amnis multi-currency business debit card gives your employees more flexibility without compromising on transparency and security. The debit card can be easily loaded in the currencies you need and works much like a prepaid credit card for employees, as it is often called in everyday use. Even if your account balance is not in the required currency, the needed amount is simply converted from your overall balance — with no hidden costs and 0% FX or processing fees. This results in savings of 3–5% on card transactions compared to traditional solutions.

The intuitive dashboard makes onboarding easy. Through the online menu, limits, expiration dates, and other restrictions can be set and adjusted at any time — and thanks to the mobile app, even while on the go.

amnis also simplifies corporate credit card expense management for employees by automatically assigning transactions to specific projects or departments. This ensures seamless reporting and clear allocation of every payment. A virtual debit card can also be created and used within seconds. Convenient receipt uploads via smartphone or desktop and smart filtering functions further streamline the review and approval of expenses.

Your free business demo account with amnis

amnis offers comprehensive payment services to help you minimise transaction costs, manage team expenses efficiently, and save valuable time on daily accounting tasks.

In addition to the practical multi-currency debit card, you can already save money on international money transfers today. Instead of costly and time-consuming SWIFT transfers, you can process payments via SEPA, FPS, and other local payment systems in Europe, Switzerland, the UK, Denmark, and the Czech Republic — regardless of where your company is based.

Set up your free demo account today and discover all the benefits for yourself.